Employee records management

A secure alternative to filing cabinets for storing and securing workforce records.

A platform for managing employee records

Filing employee records in HR filing cabinets is a very manual, labor-intensive process. Document Locator allows you to file workforce records electronically in a secure, automated fashion.

Guide to paperless HR
HR secure files

Secure employee files

Files are secure, easy to retrieve, and managed with consistency and organization. The risk of lost or misplaced files is eliminated.
HRIS connection

HRIS Connections

Folder structures, security, templates, and workflow processes are automated based on actions in HRIS and payroll systems.
HR informed workforce

An informed workforce

Manage and distribute employee handbooks, work instructions, corporate policies and more so staff are always kept informed.
Required Reading

Send for Required Reading

Send documents and capture a record of acknowledgements that recipients have read and understand.

Automated filing of employee records

Auto naming and auto filing in Document Locator eliminates the time spent filing workforce records and makes it easier to find files again later. The system is configured to follow automated organizational rules. For example, folder structures and names of files are determined according to standards. Ad-hoc, subjective, personal filing schemes are eliminated. Everything becomes is organized right from the start.

Paper records are scanned in as well, and everything is full-text searchable. The system even handles the complexity of multi-part folders by auto-filing the contents of each section of the folder into its proper sub-folders in the system.

Secure with an audit trail

Filing cabinets can’t tell you who has been inside. The security of any filing cabinet is only as strong as the key itself.

In Document Locator, every action that occurs is recorded in an audit log. Views (and attempted views), approvals… everything is captured and can be reviewed. Alerts can be configured letting managers know who is accessing files.

The system’s security allows you to determine who has access, which files they have access to, or even whether or not people can see the existence of files.

Document Locator Features

Records Policies

Manage documents, email messages, and files according to defined records management policies.Learn More »


Capture a history of all changes and actions with a complete audit trail logged in the system.Learn More »

Versions and Revisions

Capture a history of all document changes and control who has access to version and revision history.Learn More »


Define and automate repeatable process steps using document workflow with notifications and approvals.Learn More »

Digital Signatures

Eliminates manual steps and capture digital signatures with DocuSign or Adobe Acrobat integration.Learn More »


Find the files you need fast with instant full-text and metadata document searching. Use advanced search criteria.Learn More »


Manage and control who has access to files with robust and flexible security options.Learn More »


Make quick and accurate decisions with ability to analyze metrics, workflow details, and more.Learn More »

Document Imaging

Scan and convert existing quality records to digital format and make them searchable with document scanning.Learn More »

Ready for an HR Demo?

Take the first step towards streamlining your HR processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization.

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