Go paperless for greater efficiency and manage files according to critical requirements for government records management.

Government agencies get records under control

Cities, counties, and government agencies are improving the efficiency of critical records-keeping using electronic document management software. Everywhere from police, fire and public safety departments, to planning offices, to clerks offices, to courts and administration, document management is reducing the frustration of document filing and improving compliance with records policies.

Document Locator speeds information retrieval, reduces the cost of storage, and improves the efficiency of important document-based government processes. Government records managers and staff can immediately search and retrieve files to research and make faster decisions. Citizen inquiries and requests for information are responded to quicker. Space used for paper file storage is freed for other more important uses. And, important government records policies are adhered to so that files are retained and disposed of according to government regulations.

Government document control features


Paper is scanned and converted to full-text searchable digital format.Learn More »


Staff can search and self-retrieve files, instantly.Learn More »

Web access

Self-service access to files is possible via the web.Learn More »

Electronic forms

Efficient electronic forms replace paper-based forms processing.Learn More »

Digital Signatures

Eliminate manual steps and capture digital signatures with DocuSign or Adobe Acrobat integration.Learn More »


Control who has access and ensure files are not lost or misplaced.Learn More »

Document management in government

  • Paper is scanned and converted to full-text searchable digital format
  • Staff can search and self-retrieve files, instantly
  • Self-service access to files is possible via the web
  • Efficient electronic forms replace paper-based forms processing
  • Files are not lost or misplaced

Manage files in accordance with government records policies

  • Define and implement records policies according requirements
  • Information is secure with robust security built into the system
  • Files are retained and disposed of according to policy requirements

Why governments choose to go paperless

A paperless office is more efficient. In an era when many agencies face increasing demands on shrinking budgets, document management software reduces the amount of staff time needed to manage documents and coordinate document-driven procedures. There are fewer mistakes, and more consistency in processes. One of the leading reasons many government agencies choose to go paperless is because of the difficulty in finding important government files when they are needed. Document management makes everything searchable and easy to retrieve. Another reason many choose to go paperless is to improve compliance with important retention schedules and records policies. Document management applies electronic records policies to documents, making it easy to follow retention requirements.

“More than 15 document management companies we spoke with said their system was easy-to-install, easy-to-setup, and easy-to-use, but we narrowed the list to just a few right away based on who were willing to prove their claim. In a side-by-side trial among our top-two choices, we chose Document Locator because it met all our requirements and was particularly easy to set-up.”

Dennis DaiggerAlaska Mental Health Trust Land Office

Government document management solutions

Contract management and purchase agreements

  • Ability to go back and review previous contracts prior to purchasing
  • Review specifications and perform price comparisons
  • Locate contracts later when needed

HR management

  • Convert physical paper folders for employees to digital
  • Manage training certifications and other workforce files
  • Track expiration dates and receive alert notifications

Policies and procedures

  • Policies and procedures are centralized in controlled repositories
  • Email notifications and subscriptions communicate new and changed policies to relevant people
  • Policies, standards, and procedural controls are managed in alignment with regulations

Budget documents and auditing

  • Coordinate budget files through review process using workflow
  • Ability to coordinate the building of large budget files for budget submission
  • Allow auditors access to files as needed for auditing purposes without printing or copying

Committees, boards, and meetings

  • Create and manage agendas, notifications, meeting minutes and supporting documentation
  • Automate procedures for publication and notification
  • Manage files in accordance with retention requirements

Electronic forms

  • Capture form requests as records and automatically apply records policies
  • Automate form-based procedures with workflow for form processing
  • Create citizen request forms, staff forms, vendor forms, and more

Read more

Records management

Capture, identify, store, and dispose of business records according to policies with records management software.Read now »

Electronic forms

Make electronic forms and capture form-based information for automated, advanced processing using eForms with document management.Learn more »

Document scanning

Scan paper documents into full-text searchable, paperless digital files.Learn More »

Learn more

Be ready for the next audit.

Be ready for the next audit

Automate document control procedures to comply with quality and compliance standards including ISO, FDA, HIPAA, and more.
HR files under control

Employee files under control

Manage employee files, automate workforce procedures, take command of forms, policies, and more.
Project file management

Structured project files

Automate project folder creation, document reviews and approvals, track status over time, and monitor activity through reports.
Manage business operations

Automate business processes

Automate the flow of documents and information to define, optimize, and control repeatable business processes.

Ready for a Demo?

Take the first step towards streamlining your processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization.

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