Online document management software
Employees, customers, vendors; anyone you authorize can have access to files in an online document management system.
Document Locator hosted online offers secure, reliable document management in a SOC-2 certified system. Windows-integration as well as web and mobile access are combined in a solution that provides added security and less demand on internal IT resources.
Online document management makes it possible to access documents and files online, securely, from anywhere in the world over the Internet.
Online document management choices
There are several variations of online document management to consider. The system can be hosted in the cloud, or managed as an on-premise solution with optional Web access. People outside the office can access files via the Internet using their Windows-integrated Document Locator software or by using a web browser.
Browser-based online document management
The interface of a browser-based online document management system provides users with familiar navigation and controls that allow people to search, retrieve, upload, and share files. Browser based access does not require the installation of additional software.
Software + Cloud online document management
With software + cloud, document management is installed on users’ computers. However, files in the online document management system are stored in the cloud. The interface for accessing files is built right into the user’s Windows Explorer interface, or via a browser.
Benefits of online document management
Online document management offers a secure way to build collaboration and knowledge sharing among people at different locations. People inside the office, as well as well as those outside traveling, working from home, or at satellite office locations, can all securely access and share files and information.
The ability for people to have self-service access to information they need – anytime, anywhere – reduces the need for people in the office to respond to requests for information. For example, employees who are traveling no longer need to call on people in the office to ask for documents to be emailed or shipped; authorized clients can self-retrieve project information without the assistance of company employees; and vendors can self-submit records or forms without using email or complicated FTP sites.
How to provide online document management
There are two methods for providing access to files in an online document management system. One is to host the system in the cloud. This method reduces the cost and overhead needed to manage a system. The second method is to provide your own method of accessing files stored locally on your servers, via the Internet. This on-premise option allows people to access files via a Web-browser.
Reliable hosting with Microsoft Azure
Document Locator hosting is a secure and reliable platform built on Microsoft Azure. Microsoft data centers offer a level of data protection and physical security far exceeding typical on-premises installations.
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