Search and retrieve documents instantly

Files are easily retrieved with full text searches on content and metadata tags. Document search criteria can include any combination of content, properties, or details about a file such as notes or workflow information. All document searches are fast, and results are returned immediately.

Electronic document searching is a significant advantage over shared-file servers, personal drives, and filing cabinets, where information is often difficult to find. Plus, searches can be saved so they can be re-used and shared with others. Also, document preview technology lets you view the contents of files in search results, even before opening the files. You can even search the content of scanned paper files in the system.

Document Locator search

Find the files you need fast with instant full-text
and metadata document searching.

Search Capabilities


Full-text Search

Full text search the content of electronic documents, emails, PDFs, OCR scanned documents, CAD drawings, and more.
Saved Searches

Save Searches

Save custom searches so that they can be re-used, and share saved searches with others.
Search Criteria

Search Criteria

Find documents instantly using a variety of search criteria. Search results are returned immediately.
Manage Versions

Search Versions

Limit document searches to the latest version, all versions, or a subset of previous versions.

Search Metadata

Search on user-defined profile (metadata) information.
Search on file information

File Information

Search on file information such as description, status, date ranges, and more.

Several ways to search files

Search files in the system using one of several search tools: quick search, advanced search, power search, or My DL search. Quick search is a handy search tool built into the Windows toolbar and Web browser navigation. Advanced search is also built into Windows and is available in the browser. Power Search extends the ability to search for files in Document Locator from within other applications. My DL allows you to search globally across all repositories.

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Searched terms highlighted in files

When searching in Document Locator, search terms are automatically highlighted within a file after the file is opened. This saves time, making it easy to immediately find the specific areas of a document where a term is located. Automatic search term highlighting works with PDF, Word, and other Microsoft Office files. Simply perform a search in Document Locator, open a document, and as the document opens the terms you searched for are automatically highlighted. Plus, you can navigate directly to the page where a term is located by using bookmark navigation.

Search scanned paper files

Paper files are converted to full text searchable digital documents in Document Locator. OCR (optical character recognition) scanning technology turns print on paper into searchable text. You can search everything by words or phrases in the file, and find exactly what you are looking for quickly.

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Document Search datasheet

Learn how Document Locator’s intuitive and comprehensive search capabilities make finding the files you need easy.Get Datasheet »

Document Profiling

Customize document properties and profiles and capture important metadata values that match your business requirements.Learn More »

Full-text indexing

Lightning fast search and retrieval is made possible by full-text indexing of the contents of files.Learn More »

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Be ready for the next audit.

Be ready for the next audit

Automate document control procedures to comply with quality and compliance standards including ISO, FDA, HIPAA, and more.
HR files under control

Employee files under control

Manage employee files, automate workforce procedures, take command of forms, policies, and more.
Project file management

Structured project files

Automate project folder creation, document reviews and approvals, track status over time, and monitor activity through reports.
Manage business operations

Automate business processes

Automate the flow of documents and information to define, optimize, and control repeatable business processes.

Ready for a Demo?

Take the first step towards streamlining your processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization.

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