File Management

HR Employee File Management Software

Eliminate the risk of filing cabinets and shared network drives while improving the efficiency of filing and security of workforce records using HR document management software for employee files.

In Document Locator, employee file folders are secure, while the employee files within are searchable and easy to retrieve inside the Employee File Management Software. Paper is converted to full-text searchable electronic personnel files, eliminating the need for filing cabinets and boxes of paper. Together with files that are already electronic, paper HR files are made searchable and easy to find.

Securely store and manage employee files electronically.

Manage HR files with ease

HR files are managed with greater consistency and organization, eliminating the risk of lost or misplaced records. Employee files are automatically filed in their correct employee file folders with structured naming and security for improved employee file management.

Connections with your HRIS system provide even greater consistency and seamless access to electronic personnel files when you need them. Unlike filing cabinets or shared folders, where you have no record of who accessed files, security prevents unauthorized access and an audit history tracks everything that has happened to employee files. Employee file retention is assured using built-in electronic records policies.

Workflow and electronic forms further automate and streamline HR employee file management processes, while reporting provides HR managers with the ability to improve processes and identify incomplete employee files.

Guide to paperless HR

Employee files are organized

  • Converts paper employee files to searchable digital files
  • Automates filing of HR files in employee file folders
  • Streamlines employee file retention and workflows
  • Optionally connects personnel file management with HRIS for improved employee filing consistency

Click image to view screenshots

Read more

HR document control software

Manage employee files, automate workforce procedures, take command of forms, policies, and more with HR document management software solutions in Document Locator.Learn More »

HR policy management

Improve compliance with policies and procedures in a centralized platform. Manage employee manuals, corporate policies, templates, work instructions — all with version control and approvals.Learn More »

HR records

Set record retention policies in the system and be notified when employee records are about to expire and what actions are necessary.Learn More »

Learn more

Be ready for the next audit.

Be ready for the next audit

Automate document control procedures to comply with quality and compliance standards including ISO, FDA, HIPAA, and more.
HR files under control

Employee files under control

Manage employee files, automate workforce procedures, take command of forms, policies, and more.
Project file management

Structured project files

Automate project folder creation, document reviews and approvals, track status over time, and monitor activity through reports.
Manage business operations

Automate business processes

Automate the flow of documents and information to define, optimize, and control repeatable business processes.

Ready for an HR Demo?

Take the first step towards streamlining your HR processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization. Fill out the form to get started.