Education document management

Education administrators take control of paper and electronic files to lower cost and improve operations with education document management.

Schools and universities get top grades with education document management

Schools, both public and private, have large volumes of student records and educational files that must be carefully managed. Document Locator is document management software for education that helps education administrators take control of paper and electronic documents so that more critical resources can be focused on the core mission of learning.

Manufacturing document control features

Records Policies

Manage documents, email messages, and files according to defined records management policies.Learn More »


Capture a history of all changes and actions with a complete audit trail logged in the system.Learn More »

Versions and Revisions

Capture a history of all document changes and control who has access to version and revision history.Learn More »


Define and automate repeatable process steps using document workflow with notifications and approvals.Learn More »

Digital Signatures

Eliminate manual steps and capture digital signatures with DocuSign or Adobe Acrobat integration.Learn More »


Find the files you need fast with instant full-text and metadata document searching. Use advanced search criteria.Learn More »


Manage and control who has access to files with robust and flexible security options.Learn More »


Make quick and accurate decisions with ability to analyze metrics, workflow details, and more.Learn More »

Document Imaging

Scan and convert existing records to digital format and make them searchable with document scanning.Learn More »

Document management across the educational institution

Using Document Locator, schools and universities have a paperless way to manage student records and operational files. Information is securely stored and shared among all components of the educational institution, from the Registrar’s office, to academic departments, to Financial Aid, to Bursar and Development offices and more.

With instant searchability of admissions and financial-aid documents, decisions can be made quicker. Electronic access to operational files in accounting and HR reduces the need for storage and improves the speed of operational processes. Remote access to records from authorized people off-campus, gives educational leaders on-demand access to records without delays or costs associated with shipping.

Registrars find and keep the best students

Faster access to files speeds student application and review decisioning and gives registrars an advantage in the competitive race to keep and retain the best students. Structured, organized storage of admissions applications, transcripts, certificates, diplomas, and other student records improves the efficiency of operations.

Schools go green and paperless

Scanning and converting paper documents is a greener approach that offers the added benefits of automating the flow of information and making it more readily-accessible when needed. For example, paperless education document management can be used for:

  • Admissions applications
  • Registration documents
  • Graduation and diplomas
  • Residency documents
  • Conduct Statements
  • Enrollment certifications
  • Financial Aid applications and disbursements
  • Fee Adjustment Requests
  • Transcripts and report cards

Document Locator is not only saving us money from shipping and labor, but the more important benefit is that decisions are made faster.”

Michael QuinerWhitman College

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Document management system

A document management system is a critical asset in speeding up processes, lowering risk, and reducing operational costs.Read now »

Document Locator

Enterprise document management software built for Windows and the Web.Learn more »


See all the features of Document Locator’s document management system.Learn More »

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Be ready for the next audit.

Be ready for the next audit

Automate document control procedures to comply with quality and compliance standards including ISO, FDA, HIPAA, and more.
HR files under control

Employee files under control

Manage employee files, automate workforce procedures, take command of forms, policies, and more.
Project file management

Structured project files

Automate project folder creation, document reviews and approvals, track status over time, and monitor activity through reports.
Manage business operations

Automate business processes

Automate the flow of documents and information to define, optimize, and control repeatable business processes.

Ready for a Demo?

Take the first step towards streamlining your processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization.

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