Electronic healthcare records are secure and searchable in a paperless healthcare records management system.

Hospitals and clinics manage healthcare records electronically

Healthcare files, patient notes, charts, billing records, and other paper and electronic documents are managed in a secure, electronic healthcare records management system where files are searchable and instantly retrievable in Document Locator. The system provides healthcare professionals with an easy-to-use platform for managing healthcare documents electronically and in compliance with regulations like HIPAA.

Healthcare document control features


Capture and convert doctor’s consultation notes, transfer records, and chartsLearn More »


Profile documents according to patient record numbers, medical coding, insurance coding, and moreLearn More »

Versions and Revisions

Capture a history of all document changes and control who has access to version and revision history.Learn More »


Define and automate repeatable process steps using document workflow with notifications and approvals.Learn More »


Scan patient insurance cards, identification, and consent forms at the point of arrival.Learn More »


Find the files you need fast with instant full-text and metadata document searching. Use advanced search criteria.Learn More »

Electronic medical records

Convert and manage paper files at the point of arrival and throughout the entire medical records, insurance, billing, and operational areas of the healthcare office. Digitized paper healthcare documents become full-text searchable and are managed together with electronic documents in a unified system. Files can be categorized and organized using any criteria of medical coding, patient record number, or other metadata values.

Accelerate patient and insurance billing with healthcare document management

From the arrival of new patients to final patient and insurance billing, electronic healthcare records speed access to information and help avoid delays in the billing process. Paper-based, manual steps are slow and inefficient. Paper is easily lost, delayed in transit, and difficult to find. Electronic healthcare records are available instantly at the search of a keyboard.

Security controls who has access

Document security restricts access to healthcare records so that compliance with HIPAA and other healthcare regulations is maintained. A log records all document activity, making it easy to view and audit a history of all document actions.

What is truly universal, no matter what business you’re in, is that when you have easy access to information, you’ll use it to your advantage.”

Dr. Robert Marlan, MDMarlan ENT PLLC

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Case study

Document management technology enables City of Hope to streamline accounting and accelerate insurance billing.Read now »

Information compliance

Manage files according to compliance and regulatory standards across a range of areas.Learn more »

Accounting and finance solutions

Invoices, checks, purchase orders, budgets, and other critical accounting files are securely managed and efficiently routed using accounting document management software.Learn More »

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Be ready for the next audit.

Be ready for the next audit

Automate document control procedures to comply with quality and compliance standards including ISO, FDA, HIPAA, and more.
HR files under control

Employee files under control

Manage employee files, automate workforce procedures, take command of forms, policies, and more.
Project file management

Structured project files

Automate project folder creation, document reviews and approvals, track status over time, and monitor activity through reports.
Manage business operations

Automate business processes

Automate the flow of documents and information to define, optimize, and control repeatable business processes.

Ready for a Demo?

Take the first step towards streamlining your processes and enhancing collaboration with Document Locator. Request a demo today and discover how our document control solution can help your organization.

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