Version control software captures every change
The nature of documents, and the fact that most documents are not static, means that content often changes over time. Document life cycles include everything from collaborative development, to review and approval cycles, to revisions, and so on.
Version control software standardizes and automates the method for capturing version information, so a complete history is retained and all information is readily available. The costs of recreating lost information or making decisions without all knowledge in prior document versions are eliminated.
A revision history of every change that occurs is recorded automatically with version control software.
Benefits of version control
Version control software replaces ad-hoc file versioning
Replacing ad-hoc methods that rely on individuals for accuracy, such as file-naming schemes, with a systematic and automated approach to capture document versions eliminates errors, confusion, and lost file histories. Ad-hoc versioning relies on individuals to make subjective decisions about how to indicate a version. Version control software automatically versions a file, including sub-versions, and records and a history of actions performed on a document. Version control also makes it clear which document is the most current and approved versions. All prior versions are readily retrievable, and document activities are recorded in document audit-trail log for review and regulatory compliance.
Version control and Revision control
Document Locator offers both Version Control and Revision Control functionality, providing a comprehensive approach to managing documents. Whether you need to track changes made to a document or ensure that the correct version is being used, Document Locator has the tools you need to stay organized and efficient. Version Control in Document Locator tracks the changes made to a document each time it is checked out, edited, and checked back in. It captures a complete history of a document. It also enables users to revert to an earlier version of the document if needed. On the other hand, Revision Control is used to identify the specific version of a controlled document that is approved and published. It ensures that the correct version of a document is being used and avoids confusion or errors that could arise from using an outdated or incorrect version.
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