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Document Control Software

Document control software improves regulatory compliance.

Document Locator® is a document control system that improves compliance, reduces risk, and enhances process management.

Document control is essential for managing regulated content where quality and compliance are required. The document control system in Document Locator can help you manage information and files in compliance with regulations and standards like ISO, FDA, Sarbanes-Oxley, and more.

Automate records management policies, control access to information, and secure a complete history of all document activity for auditing and submissions. Wherever information management must comply with regulations and policies, document control practices using Document Locator will help avoid risk of penalties and fines.

Paperless Document Control Solutions

Reduce paper-based document control procedures with an electronic document control system that speeds the routing and retrieval of information, automatically captures document versions, and improves auditing with an electronic audit trail.

Automate document control procedures

Enact procedural and administrative controls that improve the efficiency of business processes where notifications, and approvals are required. Manual interactions are replaced with automated steps that improve the flow of information and increase accountability.

Document control benefits

  • Automate document control procedures to comply with regulations like FDA 21 CFR Part 11, ISO standards, and more.
  • Manage quality documents like CAPA, SOPs, non-conformance reports, training, work instructions, and more.
  • Define and manage records policies.
  • Capture an electronic audit trail with history of versions and activity.
  • Include email records in document control procedures.
  • Analyze standard and customizable reports.
  • Convert paper to full-text searchable digital files.

Document control for FDA 21 CFR Part 11

Document Locator provides effective pharmaceutical document control for the structured management of regulated content across Research and Development, Operations, and Marketing at biotechnology and life sciences companies.

  • Easy search and fast document retrieval
  • Secure document archiving and audit trail
  • Protocols, methods, and test record controls
  • Conversion of paper to full-text searchable digital files
  • Automation of workflow processes
  • Scanning of case and research file archives directly into the repository
  • Partner collaboration

Document control solutions for quality management

Document control is essential in the success of quality management. Quality documentation like CAPAs, SOPs, non-conformance reports, employee training, and work instructions are managed within a document control repository that provides for version tracking, approvals, notifications, policy administration, and more.

Advanced features of document control software

Document Control Workflow

Fully-customizable document workflows with notifications, approvals, and logging of activity history.


Analyze document and process trends with integrated reporting.


Records a history of access, changes, and approvals in the document control system.

Document Version Control

Records a history of all changes using document version control, and manages access to version history.

Electronic signatures

Facilitates digital signatures from within the document control system via integrations.


Security settings manage access within the document control system.

Document Imaging

Document scanning digitizes and manages paper files, electronically.


At issue are important concerns addressed by technology that can have a positive impact on quality of care, and ColumbiaSoft’s document control software has made a difference at Sound Mental Health."

Dian Wells
Sound Mental Health

document control software

Related Info

  • Quality management
    Bring products to market faster, and reduce the risk with quality control.
  • Document workflow
    Routing, approval, and accountability, customized to specific operations.