Email Management Software
Document Locator is our innovative document management system with integrated email management capabilities.
Automatically capture email communications and attachments, and have the ability to quickly research, retrieve, organize, and deliver email records as needed. With Document Locator, email management is integrated within an enterprise approach for information management. Email records are given the same level of importance as other vital electronic and printed business documents, and securely managed within the same searchable environment.
Email Management Eliminates Email Overload
Effective email management eliminates the manual processes necessary for email storage, organization, and email compliance. Important messages can be quickly saved, efficiently organized, and instantly retrieved. Email management improves productivity, enhances security, and helps maintain regulatory and compliance requirements - including eDiscovery.
- Automates email storage, processing, routing, and tracking
- eDiscovery is made easy with full-text indexing and instant search and retrieval
- Email retention is complete with attachments and messages stored together
- Maintains email security and includes file logging
- Helps establish email management policies
Email Management Solutions
Email management frames corporate-wide policies and best practices for handling critical email communications within a unified document management system. Polices can support regulatory or compliance programs such as Sarbanes-Oxley, Basel II, SEC, HIPAA, and the new FRCP requirements for email management.
- Email Access Control: Determine who can view or modify email content
- Email Notifications: Automatically notify others when important messages arrive
- Email Approval: Electronically submit an email for review and approval
- Email Organization: Organize, track, and version messages related to a project, team, contract, or job
- Email Backup: Automate backup and retention in a secure repository
How the Email Management System Works
With optional connections to Microsoft Outlook and Exchange Server journaling, Document Locator users can drag and drop messages directly into the document management system, save messages from the Outlook file menu, or all messages can be captured automatically as they are sent and received company-wide. Email content is automatically indexed as messages enter the system, and can be instantly searched and retrieved.
