Loading

Home > Software Capabilities > Records Management

Records Management

Reduce risk with records management.

Minimize risk with the ability to capture, identify, store, and dispose of business records according to your company's records management policies.

Document Locator® enforces business records management and document retention policies according to the specific needs of your company. Manage documents, email messages, and files according to your defined records management policies.

Records management software in Document Locator® automates records management policies and procedures. Define and build procedures that bring consistent business practices, secure information, and capture an audit-traceable log of activity.

Where ever quality standards and compliance are an issue, such as with ISO, FDA, Sarbanes-Oxley, HIPAA, Basel II, e-Discovery, and more, the built-in Records Policy Manager works in tandem with security, logging, and electronic signatures to ensure compliance.

Email records management.

Document Locator brings email and email attachments within records management policies. For many companies, email represents the single largest gap in compliance.

Records management for e-discovery.

Rules for e-discovery require that electronic documents, emails, and other files relating to legal requests be identified and made available within a short amount of time. Records management helps enable compliance by allowing you to accurately and quickly identify records and so they can be retrieved and made available when needed.

Records management software adds information control.

  • Automate document control processes to comply with requirements for the security and disposition of information.
  • Define procedures that are specific to the policies of your organization.
  • Avoid financial risk stemming from fines, penalties, and non-compliance.
  • Include email in records management practices.
  • Improve auditing with activity logging and fast process verification.

Learn more about the use of Document Locator's records management tools in compliance and quality management solutions.

ColumbiaSoft created additional scenarios that coincided with our business practices and possibilities. It met every requirement we had. It was extremely flexible and could be adapted for any situation."

Trista Fandel
Aventine Renewable Energy

Related Info