Centralized document management for the organization

Share and control documents across the company. Everyone has access to the most up-to-date versions, and information is always secure.

Every department benefits with faster decision-making and process automation using centralized document management. Your company achieves a competitive edge, and the risk of information loss is eliminated.

With Document Locator, centralized document management is built right inside Microsoft Windows. A unique integration into Microsoft Windows makes centralized document management easy and intuitive. All the components of a structured system are found right within the familiar Windows experience. It’s so easy, people already know how to use it.

  • Familiar tree-and-folder and right-click Windows navigation.
  • Reliable Microsoft SQL Server platform.
  • Accessibility across departments that breaks down information silos.
  • Integrates with other systems using SDK-API, ODBC dynamic properties, and PowerSearch.

Centralized document management for every department

Centralized document management is tailored to each department's requirements. Flexible configuration aligns the centralized system to each department’s objectives and processes.

Engineering and Operations

  • Engineering design and specification records
  • Manufacturing records control


  • SOPs
  • Work instructions
  • Polices and procedures

Finance and Accounting

  • Accounts Payable
  • Contract review process
  • Purchase requisition process

Environmental and Safety

  • Material Safety Data Sheets (MSDS)
  • Environmental compliance


  • Equipment records
  • Maintenance procedures
  • Maintenance logs

Sales and Marketing

  • Contract review process
  • Client management files
  • Customer communications

Human Resources

  • Employee files
  • Certifications
  • Training
  • Hiring / onboarding
  • Employee reviews
  • Backfile scanning


  • Communications
  • Global records retention

Centralized document management eliminates the hassles of shared folders

Add functionality and control while keeping people in their familiar work environment. Document Locator is an EDMS (electronic document management system) that ends the chaos and frustration of shared networks. It creates a structured environment where every version is saved and nothing is left to chance.

  • Automated version control
    Find the latest version at a glance; view and promote prior versions; capture an audit trail of changes.
  • Instant search and retrieval
    Instantly search and retrieve files; use custom searches; and save searches to find documents again later.
  • Workflow automation
    Improve business processes with automated routing and electronic approvals.
  • Metadata attributes
    Categorize files with descriptive metadata facts to improve organization and findability.
  • Folder Automation
    Automate folder structures for consistency and easy repeatability.
  • Collaboration and faster decision-making
    Replace unstructured shared folders, email, and FTP with a centralized system for organized collaboration.
  • Self-service desktop and Web access
    Offer secure, self-hosted Web access so people can always retrieve files anytime, anywhere.
  • Flexible integrations
    Integration options include SDK-API, ODBC dynamic properties, PowerSearch universal searching.
  • Insightful reporting
    A comprehensive set of reports for monitoring system configuration, usage, throughput, and trend analysis are included.
  • Reliable Microsoft SQL based document control
    Proven performance of Microsoft SQL Server technology is combined with Windows ease-of-use.

Connect centralized document management with other systems

Document Locator supports unified information management with flexible connections to other business systems. Using the open SDK-API, ODBC dynamic properties, and PowerSearch technology, you can manage information consistently across business platforms. A Microsoft SQL-based architecture eases the connection of files and data.

Learn more about centralized document management features.