Document version control

Never lose track of prior versions, and have a consistent, automated approach for document version control.

Version control automatically sequences each version of a file as it enters Document Locator.

Version control eliminates the need for ad-hoc naming conventions, such as appending a date or user name to a file. Users no longer need to remember to manually version documents. Every change is captured as new document versions are added.

How version control works

Version control, also known as revision control, captures the changes made to files over time. As documents are checked in to the system, a version number is added (or incremented if one already exists). Document version numbers are displayed and can be identified at a glance so time is never wasted finding which is the latest version. Administrators can determine if individual users have access only to the latest file version, or also to previous versions of documents. Prior versions can be viewed, opened, or promoted by users who have permission. Previous versions can also be edited, or a new tree of sub-versions started. Version control also enables easy comparison of changes using differencing tools.

Benefits of version control

  • Automatically capture versions of documents, drawings, and other files.
  • Retrieve prior versions of a file.
  • Capture searchable version notes entered during document check in.
  • Edit and track prior versions as sub-versions.
  • Promote prior version to the most current version.
  • Keep a complete audit trail of how documents change over time.

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