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What is a Paperless Office?

An office is more efficient with paperless software that manages documents electronically.

With industry calculations showing that office workers on average use a sheet of paper every 12 minutes, over 10,000 sheets of paper in a year, and dispose of up to 100 to 200 pounds of paper annually, there are obvious benefits in considering a paperless office.

Reducing the use of paper is an environmentally sustainable, money-saving approach. Transitioning to a paperless office saves trees, reduces energy use in the manufacture and shipping of paper, eliminates the mailing and delivery of paper documents, and reduces the need for paper storage.

Paperless office solutions using document management

Implementing paperless office software offers added benefits beyond environmental, to include real cost savings and efficiency gains. With a paperless system in place, documents are searchable using a computer and are instantly retrievable. Routine document processes, such as reviews and approvals, can be automated paperlessly. Plus, the risk of losing information is reduced because electronic files are captured and managed in paperless repositories.

Paperless document management saves time, money, and resources by reducing the cost of storing paper files, saving money in shipping fees, allowing people to collaborate easier, and reducing the time it takes to review files.

It's easy with paperless office solutions

Turning paper documents into full-text searchable digital files allows for easy management in a paperless system. Scanning converts paper documents to electronic format. Paper documents become immediately searchable and can be retrieved in the future in a manner of seconds.

Paperless office software for document management

  • If businesses cut paper usage by 10%, it could prevent as much as 1.6 million tons of greenhouse gasses, or the equivalent of taking 280,000 vehicles off the road. (source: Environmental Paper Network)
  • Each day, 1 billion photocopies are made. (source: U.S. Department of Labor)

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Learn more about a paperless office and Document Locator.