A recent trend I am seeing with our customers is the desire to enhance their business infrastructure to support having employees work remote. This arrangement benefits businesses in a number of ways including helping employee morale, allows for business continuity when weather strikes, saves space on real estate, and allows for increased productivity from their staff. Creating an environment permitting employees...
While the technology that drives document management marches forward (Windows 7, SQL Server, .NET), the business objectives of the clients are essentially unchanged. Clients greatly need solutions for scanning paper documents, applying index information, routing documents through workflow processes, maintaining document retention policies, collaborating around documents, providing for disaster recovery, and easily searching for documents. Whether companies are large or small,...
Part 5 - A Viable Solution Realizing the benefits of effectively organizing and indexing documents is only the tip of the iceberg when you consider the possibilities provided by a fully-featured document management system. I have witnessed how companies have successfully refocused their employees from performing unproductive roles like constantly searching lost documents into roles that directly derive revenue for the...
Our engineering team here at ColumbiaSoft met one-on-one with Microsoft’s top software, database, and network engineers at the Mountain View Technology Center recently in an architecture design summit. This laid out the groundwork for a co-authored roadmap for the next generation of the Document Locator document management system. The timing coincided perfectly with our efforts underway here at ColumbiaSoft to evaluate...
Studies have shown that the average office worker uses as much as 10,000 sheets of paper a year. Where does all that paper go? It's thrown away, filed away, shuffled among co-workers, and shipped around in slow, costly, delivery processes. So, going paperless has some real advantages, and here is just a few examples... First, it eliminates hard dollar costs. Not just the...
Successfully incorporating a document management system into your organization requires finding the right software, backed by the right people, to ensure the implementation is a success. When searching for the right partner, expand your requirements beyond the immediate business objectives and ask the prospective vendor how they plan on serving your needs tomorrow as technology and business process change. Solving tomorrow’s...
In 1981, New Jersey CPA David Casey founded the Construction Financial Management Association (CFMA) to provide a forum for gathering and exchanging ideas as well to provide educational programs for construction finance professionals. CFMA has since transformed from a small regional association into a national organization with over 7,000 members including general contractors, subcontractors, developers, construction managers, architects, engineers, and...
The idea of the paperless office was first theorized in a 1975 Business Week article that discussed how the personal computer revolution would put an end to paper records and book keeping. Now, some thirty-four years later, while the type of information contained in paper form has changed, more than ever businesses are inundated with paper records. The Environmental Protection Agency...
Have you built a large skyscraper, power plant, or piece of transportation infrastructure lately? Where I just returned from was a gathering of professionals who do just that, and more. And, as they are quick to mention... building big things requires a big amount of "paperwork" and work processes. From the moment an idea is born to the day its...
Document management is a term that pre-dates the digital era. There was time... long, long ago, when the term was more relevant to filing cabinets, routing file folders, off-site document warehouses, and other relics of a paper-driven world. Ask someone today what they think of when they hear the word "document management" and it almost always brings to mind the...
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