What makes a smart office is? A lot of things. Smart people are part of the equation. But they're not the only factor, or perhaps even the most important. I've had the opportunity in the past to work with some very smart people - much smarter than me, in offices that were less than successful. Innate human intelligence alone doesn't always...
One of the unexpected "surprises" we hear from people all the time when they go paperless and scan the contents of their filing cabinets into a document management system is that they can suddenly find all sorts of files they thought were lost. Filing cabinets are notoriously bad when it comes to document storage. They are simple things with no brain....
Moving a company headquarters office from one location can trigger discussions on all manner of topics, from how close one department is located to another, to how much of that expensive real estate is allocated to document storage. Fortunately for us, the latter discussion over document storage space will not be an issue when we make our big move in just...
It's been analyzed by people who measure such things, and research has shown that over a document's lifetime the cost of handling, storing and shipping a single paper document can easily reach up to $30. The number may seem surprising until you think about all the possible costs that can be associated with handling paper. Most obvious is the cost of paper...
In an age where as many as half of us spend two hours or more per day just looking for the information we need to do our jobs... anything that speeds our interaction with knowledge adds up to big gains in efficiency. Electronic document storage is one way to narrow the gap, in a big way. This is because documents...
It can't be said any more succinctly than it was summed up by a Document Locator user at State Mutual Life & Health: "Hard drives are cheaper than warehouses." The storage of paper is a burdensome cost that, when you consider it, really brings no return or adds any value to a company. Office space consumed by filing cabinets or archive...
With so much being said lately about all the more flashy benefits of document control, it's worth remembering one of the more mundane aspects of our digital bandwagon: electronic filing offers some great business values. About one half of us business people spend about 2 hours of our day just trying to locate the information we need to do our job....
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