Smart Office

Electronic forms and processing the form submissions

Electronic forms can be designed to replace virtually any paper-based form in HR, accounting, quality, and more. This is an example of a electronic form used for requesting a purchase order.   If you have ever been involved with the distribution and collection of paper forms, you can appreciate the time-saving nature of digital forms technology. Electronic forms are easier to [...]

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Microsoft ends support for XP April 8, 2014

If you are one of the procrastinators still running Windows XP machines… be aware that Microsoft plans to end its support for Windows XP and Office 2003 on April 8, 2014. If you are running Document Locator on XP machines, remember to include the latest version of the document management system! Some great new features come in the latest version, [...]

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Flexible Invoice Routing in Accounts Payable

The great thing about having an AP Invoice Processing solution that’s built on top of a enterprise level document management system is its flexibility. I’ve been doing some exploring lately, and I’ve realized that many systems that are solution specific are very rigid–you have to conform your practices to their system, and it’s typical for folks to come up [...]

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Integration Across the Board with an AP Invoice Processing Solution

Integration is a big word in the software space–it means a lot of different things to different people, and it’s important to be clear about what you want, when you look into it. In the past, I’ve waxed somewhat poetic about how Document Locator’s back-end database is Microsoft’s SQL Server…and here’s one more reason to be happy about it–it’s [...]

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Reconciling hours to pay stubs – a payroll manager’s chore gets easier

Everybody likes getting paid for the hours they work. But at companies large and small, little snafus in how the hours are added up can lead to unfortunate consequences in paychecks. This is why payroll managers everywhere take time to reconcile the number of hours worked by employees against what’s actually printed on paycheck stubs. We encountered the importance of this [...]

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How to process lots of invoices without the headache of paper in accounts payable

Every business must pay their bills. But it’s surprising how inefficiently the task is tackled at most companies. To be fair, it’s not easy. Invoices arrive any day of the week, at all hours of the day. Sometimes they arrive at a central location; sometimes they arrive at separate office locations all around the country. They may come by fax, [...]

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Secure that Data! Keeping DL’s Information Safe in the Digital Age

Security of data is important to an organization for many reasons. Some resources are only used by a small portion of users, some resources contain sensitive information, and still others are resources which are used by many people, but perhaps not meant to be modified by the general user. All of these scenarios, and many more, are fully controllable [...]

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Have a Plan When Buying Software

Inspector Clouseau: Does your dog bite? Hotel Clerk: No. Inspector Clouseau: [bowing down to pet the dog] Nice doggie. [Dog barks and bites Clouseau in the hand] Inspector Clouseau: I thought you said your dog did not bite! Hotel Clerk: That is not my dog.   We all tend to make assumptions based on first impressions. Much of the “pain” companies go through during software selection centers [...]

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