With industry calculations showing that office workers on average use a sheet of paper every 12 minutes, over 10,000 sheets of paper in a year, and dispose of up to 100 to 200 pounds of paper annually, there are obvious benefits in considering a paperless office.
Reducing the use of paper is an environmentally sustainable, money-saving approach. Transitioning to a paperless office saves trees, reduces energy use in the manufacture and shipping of paper, eliminates the mailing and delivery of paper documents, and reduces the need for paper storage.
Implementing paperless office software using the Document Locator® document management system offers added benefits beyond environmental, to include real cost savings and efficiency gains. With a paperless system in place, documents are searchable using a computer and are instantly retrievable. Routine document processes, such as reviews and approvals, can be automated paperlessly. Plus, the risk of losing information is reduced because electronic files are captured and managed in paperless repositories.
Paperless document management saves time, money, and resources by reducing the cost of storing paper files, saving money in shipping fees, allowing people to collaborate easier, and reducing the time it takes to review files.
Turning paper documents into full-text searchable digital files allows for easy management in a paperless system. An optional document scanning feature in Document Locator converts paper documents to electronic format. Paper documents become immediately searchable and can be retrieved in the future in a manner of seconds.
Document Locator is not only saving us money from shipping and labor, but the more important benefit is that decisions are made faster."