Software Capabilities
ECM (Enterprise Content Management) and document control capabilities converge in a platform that is flexible, easy-to-use, and scalable to meet business needs now and into the future.
Business Solutions
Unique challenges of businesses and departments are resolved in a document management system that tailors function to the objectives of the company.
Uses In Industries
Expertise that is industry-proven provides dependable document management solutions for issues that are both familiar and recognizable.
Product Features
Seamless integration with Microsoft Windows and core business applications adds document management functions within the familiar software people know and use every day.
Home > Product Features > Scanning and Imaging
Document Scanning Features
Scan documents and manage them electronically.
Scanning and converting paper documents within an electronic document management system provides an end-to-end approach for information management, from paper to paperless.
Once scanned, documents can be searched and found instantly in Document Locator®. Optical character recognition (OCR) technology and full-text indexing means documents can be searched based on words or phrases within the documents' content.
The optional scanning components integrate with any TWAIN-compliant scanner or networked digital Multi-function Printer (MFP). All scanned documents, and associated metadata, are kept in a secure repository using Microsoft SQL Server technology. Documents can be scanned ad-hoc one at a time, by the hundreds at a time, or in an automated way using scanning templates. Previously scanned documents or digital files can be imported without the need to re-scan files.
Optional Scan Station module.
Several optional scanning capabilities are available, and at the core is the optional Scan Station Module. This scanning component is designed to support everyday batch scanning with the Document Locator desktop client.
The Scan Station includes scanner control and allows for importing of scanned document images in bitmap, GIF, JPEG, PDF, TIFF, and TIFF(OCR) file types. Both manual scanning and scanning templates (used for automating standard scanning jobs) are possible. Features include the ability to use cover sheets (or standardized forms), and ability to capture data using zonal OCR.
Optional SmartBatch.
An optional addition to the Scan Station module is the SmartBatch feature which enhances Scan Station coversheet and form recognition. Using SmartBatch, the Scan Station can be configured to import multiple documents with different coversheets (or standardized forms) in a single combined batch scanning run. SmartBatch automatically recognizes the different documents and applies the correct batch template, indexing, and storing procedure to the documents.
Optional Barcode Recognition.
An optional addition to the SmartBatch feature is the optional Barcode Recognition feature, which adds Linear 1-D Symbols barcode OCR capability. Barcodes are recognized anywhere on a coversheet or standardized form to ensure extremely high recognition accuracy for critical scanning applications. Barcode Recognition supports the following 1-D barcode formats:
- UPC A
- EAN EXT 5
- Interleaved 2 of 5
- MSI
- UPC E
- EAN EXT 2
- Standard 2 of 5
- Code11
- EAN 13
- Code 39
- CODABAR
- Patch Code
- EAN 8
- Code 128
- UCCEAND 128
- Postnet
- Scanning (PDF)
Datasheet on optional Scan Station features. - Scanning Add-ons (PDF)
Datasheet on additional optional scan features. - Document Scanning
Scanning turns paper to digital.
- Paperless Office
Go green with a paperless office. - eCopy Integration
Ad-hoc scanning with MFP integration using eCopy.
"The value of the scan module in Document Locator is absolutely staggering. In the process of scanning all our active case files to manage them strictly as electronic files, we had some documents that were copies-of-copies of the original and we were still able to index and search on obscure words in the text."
Dennis Daigger
Alaska Mental Health
Trust Land Office
