Many companies’ HR personnel records are maintained today in ubiquitous 8-part employee file folders alphabetically within secured filing cabinets. The downsides of traditional HR filing cabinets include the inefficiency of manually maintaining the personnel folders, potential of records being lost or misfiled, consumption of valuable office space, and inability to mitigate disaster recovery risk in the event of fire, flood,...
ColumbiaSoft is joining HR leaders and executives from across the Portland metropolitan region gathering at this year’s PHRMA annual conference on May 16. On showcase will be demonstrations of HR Document Management in Document Locator, including electronic file management and electronic onboarding with eForms. Culture Shift: Empowering HR to Drive it This year’s PHRMA conference includes an impressive speaker lineup, with keynote...
Register for our Contract Management Webinar on Thursday, October 20 at 10 am Pacific / 1 pm Eastern. Register to attend this event here: https://info.documentlocator.com/Contract-Management-102016.html The webinar will explore multiple benefits of storing contracts electronically where everything is full-text searchable and easy to find again later. Digital Organization: Digital organization means contracts are automatically stored in the correct location and with the correct names. Security: Security...
Much attention has been paid to the arrival of eBooks and other paperless ways of learning in schools. Yet another paperless revolution is also occurring quietly at colleges and universities, this one in the administration. It's improving the efficiency of education with a transition to paperless business practices using document management software. Schools and universities, much like any other company or...
On this 40th anniversary of Earth Day, more people - and businesses - than ever are searching for ways to get actively involved and reduce their carbon footprint. The people of Planet Earth have come a long ways in 40 years, but we are all still learning new ways to go further in our environmental efforts. We've seen the rise in...
A recent trend I am seeing with our customers is the desire to enhance their business infrastructure to support having employees work remote. This arrangement benefits businesses in a number of ways including helping employee morale, allows for business continuity when weather strikes, saves space on real estate, and allows for increased productivity from their staff. Creating an environment permitting employees...
I read somewhere recently that the Environmental Paper Network (an organization with a "treatise that is meant to unify the efforts of environmental organizations in advancing environmental and social responsibility within the paper production and consumption cycle") has calculated that if businesses were to cut their paper usage by 10%, it would reduce by 1.6 million tons the amount of...
One of the unexpected "surprises" we hear from people all the time when they go paperless and scan the contents of their filing cabinets into a document management system is that they can suddenly find all sorts of files they thought were lost. Filing cabinets are notoriously bad when it comes to document storage. They are simple things with no brain....
Moving a company headquarters office from one location can trigger discussions on all manner of topics, from how close one department is located to another, to how much of that expensive real estate is allocated to document storage. Fortunately for us, the latter discussion over document storage space will not be an issue when we make our big move in just...
Studies have shown that the average office worker uses as much as 10,000 sheets of paper a year. Where does all that paper go? It's thrown away, filed away, shuffled among co-workers, and shipped around in slow, costly, delivery processes. So, going paperless has some real advantages, and here is just a few examples... First, it eliminates hard dollar costs. Not just the...
