indexing Archives - Document Locator DMS Blog

02Mar03/02/2010

Document Management Advances with Technology

While the technology that drives document management marches forward (Windows 7, SQL Server, .NET), the business objectives of the clients are essentially unchanged. Clients greatly need solutions for scanning paper documents, applying index information, routing documents through workflow processes, maintaining document retention policies, collaborating around documents, providing for disaster recovery, and easily searching for documents. Whether companies are large or small,...

By Scott ZiegSmart Officebusiness process automation, columbiasoft, document locator, Document Management, indexing, scanning, windows 7, workflow

07Jan01/07/2010

Microsoft Windows 7 Impact on Business Part 4

Part 4 - Productivity with Document Management Document management systems are designed to provide organizations with the tools necessary to capture and leverage their electronic content. Modern document management systems will at minimum incorporate traditional indexing and searching functionality. More advanced document management systems include integration with Microsoft Windows 7, workflow routing, digital signatures, records retention policies, event subscriptions, compliance audit...

By Scott ZiegSmart Officecolaboration, columbiasoft, document locator, Document Management, indexing, microsoft, records management, searching, workflow

07Jan01/07/2009

Welcome back, 2009 promises to be a busy year

I hope everyone had a fabulous holiday break! Here in Portland we were blessed (some might choose other adjectives) with a white Christmas. Portland typically has a very temperate climate thanks to its proximity to the ocean, however this December we were inundated with snow. The winter blast provided the local kids with some reprieve from school and wreaked havoc...

By Scott ZiegSmart Officeaudit, columbiasoft, compliance, document locator, Document Management, indexing, workflow

06Oct10/06/2008

Bulk export and import a must for any document management system

Time and time again, we are approached by prospective customers who want nothing more than to escape the shackles of their existing system and find a better document management system. They're frustrated with their legacy system’s functionality, interface design, and the "customer-no-service". Having experienced the drawbacks of their existing systems, they are easily attracted to one with a user-oriented design,...

By Scott ZiegQuality, Smart Officecolumbiasoft, document locator, Document Management, imaging, index, indexing, microsoft, productivity

18Sep09/18/2008

Document management helps customer avoid AIG fallout

The recent solvency and credit crisis resulting in $85B in government secured loans at AIG has affected valuations on Wall Street, brought skepticism to Main Street, and threatened to undermine the insurability of tens of thousands of AIG’s customers. For one AIG-insured Document Locator customer, however, the debacle raised immediate concerns that the fallout could leave them in violation of...

By Scott ZiegQuality, Resourcesaudit, compliance, document locator, Document Management, indexing, metadata, searching

11Sep09/11/2008

Document management drives successful nuclear quality assurance audits

So here's a recent success story worth a mention: A manufacturing company that implemented Document Locator into their Quality department received a higher return on investment than they anticipated. The process resulted in the company receiving accreditation for selling their manufactured products into a lucrative new market. The primary business driver for purchasing document management was to strengthen document control activities...

By Scott ZiegQuality, Resourcesaudit, columbiasoft, compliance, document locator, Document Management, indexing, workflow

02Sep09/02/2008

Version Control for Document Authors

For employees whose job dictates that they regularly create new documents, having access to an intuitive and easy to use version control system is a major advantage. Early in my career I distinctly remember the struggles I experienced creating specification documents, training guides, and other business related documentation. Authoring the content was challenging enough, but the issues were compounded by...

By Scott ZiegSmart Officecolumbiasoft, document locator, Document Management, indexing, productivity, revisions, version control

25Aug08/25/2008

Nested profile properties link metadata to databases

Document management systems provide users the capability to index documents using metadata attributes. These index attributes, when applied in a consistent fashion, can provide users with the capability to quickly find and retrieve associated documents. The question is... how do you enforce consistent metadata indexing for all of your documents? Relying on free-form text to index documents in an environment...

By Scott ZiegSmart Officecolumbiasoft, document locator, Document Management, indexing, metadata, software

15Aug08/15/2008

Configurable Notification Messages In New Version Release

Included in Document Locator v5.2 are several enhancements to the workflow system. One enhancement already generating enormous fanfare in the user community is the overhauled notification system. Previous generations of Document Locator dutifully rendered and distributed email messages to the appropriate users notifying them based on the required task. These notifications included relevant information such as workflow task details, file...

By Scott ZiegNewsroom, Smart Officecolumbiasoft, document locator, email, imaging, indexing, metadata, notifications, workflow

04Aug08/04/2008

Metadata, File Attributes, and Indexing… What does it all mean?

The term ‘document management’ has been employed by marketers to describe a broad spectrum of business functions including document scanning, version control, document retrieval, document creation, electronic and paper archiving, document retention, and more. Despite the multitude of definitions, at the core of a robust document management system is an indexing system that is configured to easily capture metadata attributes...

By Scott ZiegSmart OfficeDocument Management, document profiling, indexing, metadata, scanning, shared file server

Tag - indexing