Electronic document management systems are not unlike other enterprise software applications in that they can sometimes face hurdles when first gaining acceptance. Best to tackle this challenge quick. One of the practical recommendations we advise customers when rolling out document management is to communicate the “what’s in it for me” message. First, listen and ask people what [...]

Part 2 – Examining the Hype Windows Vista’s lack-luster commercial adoption coupled with a relentless onslaught of clever marketing by arch rival Apple compelled Microsoft to get Windows 7 right. The invention of Microsoft Windows came about to provide users access to applications and configuration options that were once only available from the command prompt. [...]

The release of the Microsoft Windows 7 operating system will positively transform how employees interact with and utilize technology in their organization.  To learn more about Windows 7 and its impact on business, I invite you to read through our multi-part blog outlining the future of business computing.    Part 1 Corporate Adoption Technology workers across [...]

  Every year ColumbiaSoft, like so many corporations, is eager to extend a cheerful holiday “best wishes” to customers and friends. It’s a way of showing our gratitude and appreciation, and just staying in touch. But being a developer of electronic document management software, it just doesn’t fit our style to send paper cards the [...]

There are about as many ways to calculate ROI on a document management system as there are ways to use the software in various aspects of daily business. But for Shannon Puaokalani at Pacific Northwest Collections, the cost-justification turned out to be a simple equation. “Before using Document Locator, each person in the department spent [...]

One of the unexpected “surprises” we hear from people all the time when they go paperless and scan the contents of their filing cabinets into a document management system is that they can suddenly find all sorts of files they thought were lost. Filing cabinets are notoriously bad when it comes to document storage. They [...]

Moving a company headquarters office from one location can trigger discussions on all manner of topics, from how close one department is located to another, to how much of that expensive real estate is allocated to document storage.  Fortunately for us, the latter discussion over document storage space will not be an issue when we [...]

I noticed today that ARMA – the national association of Records Managers and independent authority on all things records management related, was getting some attention on their Generally Accepted Recordkeeping Principles (GARP). I thought that readers here might be interested as well. For anyone developing policy, putting together a new operational plan, or just interested [...]

It’s common among companies in many different types of industries to have their own particular processes that are unique to their line of business. For instance, construction and engineering companies contend with “change orders“. In an upcoming 20-minute webinar, solution engineer Dave Howell will be presenting a way to control and document the process in [...]

It’s been analyzed by people who measure such things, and research has shown that over a document’s lifetime the cost of handling, storing and shipping a single paper document can easily reach up to $30. The number may seem surprising until you think about all the possible costs that can be associated with handling paper. [...]