Moving a company headquarters office from one location can trigger discussions on all manner of topics, from how close one department is located to another, to how much of that expensive real estate is allocated to document storage. 
Fortunately for us, the latter discussion over document storage space will not be an issue when we make [...]

I noticed today that ARMA – the national association of Records Managers and independent authority on all things records management related, was getting some attention on their Generally Accepted Recordkeeping Principles (GARP). I thought that readers here might be interested as well. For anyone developing policy, putting together a new operational plan, or just interested [...]

It’s common among companies in many different types of industries to have their own particular processes that are unique to their line of business. For instance, construction and engineering companies contend with “change orders“.
In an upcoming 20-minute webinar, solution engineer Dave Howell will be presenting a way to control and document the process in an [...]

It’s been analyzed by people who measure such things, and research has shown that over a document’s lifetime the cost of handling, storing and shipping a single paper document can easily reach up to $30.
The number may seem surprising until you think about all the possible costs that can be associated with handling paper.
Most obvious [...]

A quick note to welcome Spectrum IT Services into our referral network of Solution Advisors.
Spectrum IT Services is a division of long-time Document Locator customer Spectrum CPA Group.With Spectrum’s IT division now offering outsourced IT services direct to customers, and having knowledge and expertise of the document management system from internal installations, joining the Solution Advisor network [...]

Our engineering team here at ColumbiaSoft met one-on-one with Microsoft’s top software, database, and network engineers at the Mountain View Technology Center recently in an architecture design summit.  This laid out the groundwork for a co-authored roadmap for the next generation of the Document Locator document management system.
The timing coincided perfectly with our efforts underway [...]

Studies have shown that the average office worker uses as much as 10,000 sheets of paper a year. Where does all that paper go? It’s thrown away, filed away, shuffled among co-workers, and shipped around in slow, costly, delivery processes.  So, going paperless has some real advantages, and here is just a few examples…
First, it eliminates hard [...]

Successfully incorporating a document management system into your organization requires finding the right software, backed by the right people, to ensure the implementation is a success.  When searching for the right partner, expand your requirements beyond the immediate business objectives and ask the prospective vendor how they plan on serving your needs tomorrow as technology [...]

In 1981, New Jersey CPA David Casey founded the Construction Financial Management Association (CFMA) to provide a forum for gathering and exchanging ideas as well to provide educational programs for construction finance professionals.  CFMA has since transformed from a small regional association into a national organization with over 7,000 members including general contractors, subcontractors, developers, [...]

“Going paperless” isn’t just good for the planet, there are practical business benefits as well. Sure, saving trees is a great added bonus. But, on April 22, we’re going to be discussing some business reasons for a paperless office in a webinar: Document Scanning: Best practices for a Paperless Approach using Document Management. All who [...]