In these uncertain economic times, most companies are faced with the challenge of how to maximize returns on tighter margins. It’s a do-more-with-less strategy that requires business operations be optimized now to meet current economic realities.

One area to consider for improving the bottom line is to look at how information is managed in the organization. This includes all the content, things like documents, invoices, etc.; all the actions, things like reviews, and approvals; and all the processes, these are the repeatable steps that drive the flow of information. Improving how information is managed, the content, actions, and processes, will improve efficiency, reduce risk, and lead to cost savings.

There is another upside to consider with this as well… and it’s a silver lining. With any change comes opportunity, and the right kind of change now can position an organization for even greater success long term.

There are least seven ways that improvements in how information is managed can have an impact on the bottom line in terms of efficiency, risk and cost savings. These were outlined in a document control webinar we held recently, and are also highlighted in an ePaper.

Number 1: Find information, Instantly
Number 2: Automate business processes
Number 3: Improve collaboration
Number 4: Capture a record of every change.
Number 5: Reduce the risk of email.
Number 6: Maintain compliance with regulations
Number 7: Eliminate paper storage costs and go Paperless.

Check out our document control webinar and request a copy of our Silver Lining ePaper to get more details on each.

In an age where as many as half of us spend two hours or more per day just looking for the information we need to do our jobs… anything that speeds our interaction with knowledge adds up to big gains in efficiency. Electronic document storage is one way to narrow the gap, in a big way. This is because documents stored electronically can be filed, searched and retrieved instantly.

We covered this topic in a webinar today on electronic document storage. 

In the recording, you’ll see that we touched on other areas of document storage as well. From accessibility to information for people outside the office who are traveling, working at home, or at satellite offices; to logging, and how when documents are accessed, changed, or approved, audit logs can capture a record of the activity; to even business continuity and how electronic document storage improves recovery planning.

Reducing paper usage is one way all of us can be more green. And this is true with builders and property owners too… who are especially interested in greener approaches in the construction of new buildings, factories, and infrastructure. With that in mind, ColumbiaSoft announced today that it has listed its Document Locator software which is used by architecture, engineering and construction firms for engineering document management in the Construction Specification Institute’s new GreenFormat.

To read on, check out our latest news covering the announcement: Document Locator Listed on Construction Specification Institute’s GreenFormat.